Whether you consider yourself to be a skilled writer or you dread reaching for the keyboard, writing probably plays a critical role in your daily work.
You may not be authoring articles for professional journals, but you probably have to create emails, memos, reports, and other items that require some writing skill.
Here are the best tools for improving your writing skills.
Communicate, don’t complicate.
Write to ensure that your message is conveyed and understood, rather than to impress the recipient. Choose familiar language, basic words, and simple sentence structure.
If you really do know what you’re talking about, it will come through more clearly. Best of all, there’s less chance that your meaning will be misunderstood.
The semicolon is a very powerful tool when used correctly; most people mistakenly employ it as a fancier comma.
Rather than risk a misuse, reword the sentence or break it into two sentences so you don’t need the semicolon.
A great vocabulary is worthy of applause, but it’s important to remember that not everyone who will read your writing understands the meaning of perspicacious or lugubrious. So use words like shrewd or dismal, which are more commonly used.
It isn’t a matter of “dumbing down” your writing – it’s making sure it communicates effectively.
Keep it conversational.
Unless you’re creating a term paper for your English Composition class, skip the fancy style in favor of writing the way people talk.
It really is okay to start sentences with conjunctions and end them with prepositions, because people do that in conversations. Memos, ads, brochures and websites are more effective when they don’t sound like grammar lessons.
Again, unless you’re penning an English paper, use the second person (you) in your communications materials.
Instead of saying “system users can save time and money,” say “you can save time and money.” You’ll do a better job of connecting with the reader, and at the subconscious level the reader would believe you are speaking directly to him/her.
Read it aloud.
Before you send an email or a memo, read it out loud. If you get through it without stumbling and it does sound good, it is probably well-written. If you find yourself tripping over sentence structure or gasping for breath, rewrite it and try again.
Most skilled writers put as much effort into editing as into their first drafts. Each time you read what you’ve written, look for minor changes that will improve it.
If you have time, walk away from it, and look at it again after lunch or in the morning. You may be surprised at how much better it reads with a few fixes.
The first draft is probably the worst draft and you need to rewrite the draft several times to make it better. Rewriting is the essence of writing better. Rewrite the draft as many times as possible. Remember some editing tips while rewriting or use essay editor service for help.
Linking up one sentence with the other using connecting words (like because, hence, as, therefore etc) can make a piece of writing logically and sequentially better. The connecting words work as a logical sequencing mechanism.
Connectors add emphasis to an idea, or contrast two ideas, or show cause effect (because, therefore, etc) in any piece of writing. But over use of connectors can make a paragraph poor in style, as well.
This article was prepared by Edusson writers.